Portfolio Information for Candidates

Please note that Steps 3 and 4 below have changed (and will be much easier) this year.  All details are now available below and in the videos.  If your question is not answered below, try looking at our Frequently Asked Questions for Submitting Portfolios.

===============================================================

PLEASE READ: FACULTY WHO HAVE SUBMITTED OR WILL SUBMIT PORTFOLIOS

It is ESSENTIAL that you do NOT change any of the files that you have uploaded and linked to in your submitted portfolio documents.  This will break the links, and your reviewers will not be able to see your old file OR your new file.  (It's also against the rules about adding to or changing portfolio materials after the deadline.)  In particular, if you change the narrative file (or even re-upload the same file), the link will be broken and your reviewers will not be able to review your submission.

==========================================================

 

For help videos, go to

http://bagwell.kennesaw.edu/departments/itec/resources/electronic-portfolio-digital-measures.php

(Please note that these videos were generously made available by Traci Redish, but faculty outside the Bagwell College of Education should not contact her for help, they should contact digitalmeasures@kennesaw.edu.) 

Using Digital Measures Activity Insight (DMAI)

for Portfolio Submission

First of all, when you go to http://digitalmeasures.kennesaw.edu  before you log in, always check the text on the front page for the latest announcements and information.

Step 1:  Enter your data and documents/media files into DMAI

If you have a significant number of publications to enter, do not overlook the possibility of importing them via BibTex or Google Scholar; details are at

http://info.digitalmeasures.com/bibtex

On almost every entry screen, you will be able to upload files. There is no restriction on the file type, and there is no restriction on the total amount of storage.  The only constraint is the size of an individual file to be uploaded.

Once you have uploaded the file, be sure to check the box asking if you want the file included for portfolio review.  PLEASE NOTE:  You MUST follow the instructions below for inserting links into your narrative for your reviewers to see these items. Simply checking the box is NOT enough.  In other words, your reviewers will NOT see any files that you have uploaded into DM unless you have inserted links to them in your narrative.  This includes student evaluations, syllabi, etc.  The only exception is ARDs, FPAs, cv, and guidelines; they will be included in your portfolio without explicitly being linked.

Step 2:  Create the links to your files and insert them into your narrative and (possibly) cv

When you have finished uploading all of the files, you will create a list of links that you can embed into your narrative, and possibly into your cv, which will point to the files that you have uploaded into the system (and have clicked on the portfolio box).

Go to “Run Reports.”  From the dropdown menu, select “Links to Supplemental Evidence Files.”  This will create a list of items that have been checked for inclusion in portfolio.  When clicked, the link will open the file you have uploaded.

You can now embed these links where appropriate into your Word narrative and/or cv.

On a Mac:

  • Highlight the link in the “Links to Supplemental Evidence Files”
  • Right click on the link to bring down a drop down menu. Scroll down to "Hyperlink" and scroll over to "Copy hyperlink".
  • Go to your narrative or other destination where you want to insert the link.  From the “Insert” menu, select “Hyperlink.” 
  • Don’t change what’s already in “Link to,” but you can change what is in “Display.” 

On a PC:

  • Right-click on the link in the links document.
  • Choose Edit the hyperlink
  • A box comes up; at the bottom is the long address that is what you want.
  • Triple click on it, and it will highlight it all.
  • Copy it.
  • Go to your narrative.
  • Highlight what you want to be blue for the live link.
  • Go to insert hyperlink at the top.
  • At the bottom of the box, you’ll see the place for the address again; paste the address that you just copied.   

So now, instead of saying “I wrote a paper on a Math Placement Test (see Binder 2, p. R-47-55)”, you will say “I wrote a paper on a Math Placement Test.”

You should be able to test the links.  First, check to see that the URL that it’s using starts includes the host digitalmeasures (like “https://www.digitalmeasures.com…”).  If, instead, you see your username (like “file://localhost/~mburke…”) then that link won’t work.  It’s copied the text from your list of links instead of the URL.  So try the instructions above again.

Step 3: Register to submit a portfolio

Since some faculty may be eligible but not required to undergo certain reviews, all faculty intending to submit a portfolio must register to indicate which review they seek (pre-tenure, third-year, tenure, promotion, post-tenure, or a combination of these).  You will receive an email from Digital Measures with a link, or you can simply login to Digital Measures Activity Insight, and at the top of the page, you will see a tab for Workflow.  Click on it, and under Inbox, you will see an option for Registration for Portfolio Submission.  Answer each question about which review you seek.  Then click "Submit" at the top of the page.  You will then be on the list to have a workflow set up.  You will receive an email when your workflow is set up, and periodic reminders of the deadline thereafter.  If you choose NOT to submit a review after registering, that is no problem, but do note that the reminders will not stop.  

Watch for an announcement in the daily Inform email that indicates that the workflows are set up.  At this point, you should log into Digital Measures and click on the "Workflow" tab again, and check that your Inbox now includes the correct review workflow that you seek.  You must submit to the correct workflow.  For example, if you are required to undergo Post-Tenure Review and you would also like to submit for an optional promotion, you should see the "Promotion and Post-Tenure Review" workflow available to you.  If you do not see the correct workflow available, please email digitalmeasures@kennesaw.edu.

Step 4: Submitting the portfolio 

Once you have the correct workflow available to you, click on its name.  At the top of the page, you will see a pdf document named "Information for Portfolio Review."  Click on this and make sure it is all correct.  If any of the information in your AI file needs to be corrected, make any change that you can make, or email digitalmeasures@kennesaw.edu about any incorrect information that you cannot change.  If any changes are made, click "Refresh Report" to incorporate the changes.

Then there follow places to upload all of the documents needed for your review.  You can drag or upload the files by clicking in the box.  You will need your narrative, your cv (you may use the new "Vita-Interactive" report that includes live links to your documents, or you can upload your own cv version), your Department P&T Guidelines, your College P&T Guidelines if they exist, your Annual Review Materials (every FPA and ARD since your last successful portfolio submission, or since your hire at KSU, if this is your first portfolio), and your Pre-Tenure (formerly known as Third-year) Review Letters.  This last item refers to all of the review letters written by your reviewers during that portfolio review and any response letters you wrote, and it only applies to faculty who are currently coming up for Tenure review who had the Pre-Tenure Review at KSU.

As you upload the files, you can click "Save" at the top right of the page, and you can return to the work later.  Once all of the required items are uploaded, you will have the option at the top of the page to "Submit."  This will be your final submission.  You will not have the opportunity to pull it back, nor to submit a second time.  If you find that something is missing after you've submitted but before the deadline, you can contact your department chair or department committee to send it back to you, but this obviously should be avoided if possible.  Please check that all the documents are as you wish before you click submit.

Please note that you MUST CLICK "SUBMIT" before the deadline (5pm on the due date).  Once you've submitted, your portfolio will move from your "Inbox" to your "History."  That's where you can see which level has it, and the letters from the reviewers.  If the portfolio is in your Inbox, it is NOT submitted!

©