JANUARY 25, 2019: Instructions for Annual Reviews now available
The instructions and a video to help faculty submit Annual Reviews are now available from the link to the left under "Activity Insight" called "FAQ for Annual Reviews."
Dr. Traci Redish in the Bagwell College of Education has made videos to assist that college's faculty, and she has kindly made the video (linked at the page described above) about submitting to Workflow available to the other colleges. If you have any questions or problems, unless you are in the Bagwell College, please do not send them to Dr. Redish, but send them to email@example.com.
AUGUST 10, 2018: Links too long fix
Do you have a problem with links not working properly? They may be too long for your
version of Word. This is a problem on the MicroSoft side.....here's your workaround:
1. Copy the link from the Digital Measures site
2. Paste it into MS Word (NOTE: Do NOT use the 'Insert\Hyperlink' functionality)
3. After pasting, just hit your 'SPACE' bar (which will create a hyperlink automatically for you. NOTE: The hyperlink will not work at this point yet...)
4. Right click on the hyperlink and go to \Edit hyperlink...'
5. Edit the box that says "text to display" but do nothing to the URL/
6. click 'OK'
The hyperlink will NOW work normally. NOTE: If you want to put a similar hyperlink into MS Excel, you still have to go through these steps in MS Word first. Then you can cut/paste from there into your spreadsheet.
AUGUST 5, 2018: Workflows are ready and all instructions are posted
All workflows have now been created. All instructions and videos (steps 1-4) are now posted to the left under the "Activity Insight" menu, item "Portfolio Information for Candidates." Please check these instructions immediately to learn how to check that you have the correct workflow. If you do not, contact firstname.lastname@example.org immediately.
JULY 17, 2018: Register to submit a portfolio
All faculty have been receiving instructions on how to register to submit a portfolio, with a deadline of July 20. Please note that this only applies to faculty intending to submit a portfolio, since some people may be eligible for an optional review, and Faculty Affairs will need to know whether to expect a portfolio. If you are planning to submit a portfolio, please follow the instructions in the email to register. If you are NOT planning to submit a portfolio, you may ignore these emails. Note that July 20 is the deadline to REGISTER to submit a portfolio, NOT the deadline to submit the portfolio.
*** UPDATE: Step 3, registering to submit a portfolio, is detailed in the instructional video created by Dr. Traci Redish for the Bagwell College of Education Faculty.
Questions should still go to email@example.com, not to Dr. Redish, except for faculty in the Bagwell College.
JUNE 13, 2018: CHANGES IN PROGRESS
We are currently making changes to streamline how your data in Digital Measures Activity Insight appears.
The purpose is to make a simpler, more sensible appearance to users. For example,
(1) streamline some screens that really belong together (e.g., Department Service, College Service, etc., will all be one screen, with just a qualifier to choose from a drop-down)
(2) rename some screens so that it is easier to understand what goes there (e.g., “Intellectual Property” will be renamed “Publications”)
(3) make some screens visible only to the relevant users (e.g., “Librarianship” will only be visible to librarians).
We will maintain all existing data, so do not panic if you don’t see your data where you thought it would be — it’s probably on a screen that’s been moved or renamed.
Also, please note that for portfolio submissions this year, we are moving some of
the process from the screens directly to the workflow process. So you should work
on steps 1 and 2, and hold off on steps 3 and 4, of the instructions at:
If you have any questions, please email firstname.lastname@example.org.
APRIL 23, 2018: PLEASE NOTE UPCOMING CHANGES
After working with a committee of faculty, staff and administrators looking into alternatives to Digital Measures “Activity Insight” (the platform used for submitting Promotion and Tenure portfolios as well as other portfolios), it has been determined that we will continue to use Activity Insight for the 2018-2019 and 2019-2020 Academic Years. You will see some cosmetic changes in the appearance of Activity Insight. There are also updates being made to the “Workflow” module that is used to move portfolios through the system. These changes will begin in the next few days and will be in place for fall portfolio submissions.
Student Evaluations of Courses
As previously announced, Digital Measures is no longer supporting the end of course student evaluation platform called “Course Response.” Effective 01 July 2018, we will be moving to a new product called “eXplorance Blue.”
For May Session and the 4- Week Session I, both ending in June, student evaluations of courses will be conducted using “Course Response.”
For 4-Week Session II, 6-week, 8-week, and 10-week sessions, as well as subsequent semesters, student evaluations of courses will be conducted using “eXplorance Blue.”
Details about accessing and using “eXplorance Blue” will be forthcoming.
Due to the campus closure, the Pre-Tenure and Third-Year Review Portfolios deadline has been extended to Wednesday, 9/13, at 5pm.
PLEASE READ: FACULTY WHO HAVE SUBMITTED OR WILL SUBMIT PORTFOLIOS
It is ESSENTIAL that you do NOT change any of the files that you have uploaded and linked to in your submitted portfolio documents. This will break the links, and your reviewers will not be able to see your old file OR your new file. (It's also against the rules about adding to or changing portfolio materials after the deadline.) In particular, if you change the narrative file (or even re-upload the same file), the link will be broken and your reviewers will not be able to review your submission.
NOTE: There has been a change to the Portfolio Document Submission List. There will no longer be a separate cover sheet; it will now be absorbed into the Portfolio Document Submission List. The cover sheet upload line now says 2016 or earlier, so you DO NOT need to upload it this year. Instead, you will be entering all of that information directly into the Documents for Portfolio Review screen.
For complete instructions for candidates submitting portfolios, click on the link to the left under "Activity Insight" labelled "Portfolio Information for Candidates."
September 12, 2016: Please note if you are submitting a portfolio in DM: The Portfolio Document Submission List file should be saved as a Word file, with .doc or .docx as the suffix. It may start as an .rtf file, but save it as a Word file (in Word) before submission.
August 10, 2016: If you are submitting a portfolio, you will need to have all of your ARDs and FPAs uploaded into Digital Measures before you generate your list of links to submit. See the instructions below under "Have you finished your ARD and FPA?"
August 9, 2016: Use of DM to submit portfolios is available and optional for all Tenure and Promotion Portfolios. Please use the link to the left under Activity Insight called "Portfolio Information for Candidates." Also, please email email@example.com or firstname.lastname@example.org if you want to submit using DM so that your workflow tab can be set up properly.
DM is required of all Pre-Tenure reviews in 2016. If you are Tenure-Track, I already have your name on my list. If you are not Tenure-Track, but you are submitting a Third-Year Review, please also email email@example.com or firstname.lastname@example.org so that your workflow tab can be set up properly.
April 20, 2016: We have resolved the data errors in Digital Measures Course Response. Students will be able to provide feedback for Spring 2016 Session II and Full Term courses starting 8:00am Wednesday, April 20th and ending 11:59pm May 2.
As a reminder: Please note that students will need to re-submit any feedback that was sent on Monday April 18. We appreciate your patience and apologize for any inconvenience this may have caused.
What Is Digital Measures?
One of our continuing initiatives in the Academic Affairs Division is Digital Measures, an online information management system. Digital Measures has two modules. Each now has a separate login:
- The Activity Insight module - Faculty Data (Login).
- The Course Response Module - Student Feedback on Teaching (Login).
The Activity Insight Module will be used for all Annual Review Documents starting in January 2014.
The Course Response Module, an online course feedback tool, was fully implemented in Fall 2010.
The following message was distributed by Ron Matson, Associate Vice President for Faculty, on February 2 and 3, 2016:
"The required use of Digital Measures (DM) for portfolio submissions has been revised (see attached). For August 2016, all faculty submitting a portfolio for 3rd year review must submit via DM. In Fall 2016, the use of DM is optional for all other portfolios. Effective August 2017, all Promotion & Tenure, 3rd Year, Post-Tenure Review, and Multi-level Review portfolios must be submitted via DM."
Please send questions and concerns to email@example.com.