Welcome

JANUARY 25, 2019:  Instructions for Annual Reviews now available

The instructions and a video to help faculty submit Annual Reviews are now available from the link to the left under "Activity Insight" called "FAQ for Annual Reviews."  

Dr. Traci Redish in the Bagwell College of Education has made videos to assist that college's faculty, and she has kindly made the video (linked at the page described above) about submitting to Workflow available to the other colleges. If you have any questions or problems, unless you are in the Bagwell College, please do not send them to Dr. Redish, but send them to digitalmeasures@kennesaw.edu.

 

AUGUST 10, 2018:  Links too long fix

Do you have a problem with links not working properly?  They may be too long for your version of Word.  This is a problem on the MicroSoft side.....here's your workaround:
1. Copy the link from the Digital Measures site
2. Paste it into MS Word (NOTE: Do NOT use the 'Insert\Hyperlink' functionality)
3. After pasting, just hit your 'SPACE' bar (which will create a hyperlink automatically for you. NOTE: The hyperlink will not work at this point yet...)
4. Right click on the hyperlink and go to \Edit hyperlink...'
5. Edit the box that says "text to display" but do nothing to the URL/
6. click 'OK'
The hyperlink will NOW work normally. NOTE: If you want to put a similar hyperlink into MS Excel, you still have to go through these steps in MS Word first. Then you can cut/paste from there into your spreadsheet.

AUGUST 5, 2018:  Workflows are ready and all instructions are posted

All workflows have now been created.  All instructions and videos (steps 1-4) are now posted to the left under the "Activity Insight" menu, item "Portfolio Information for Candidates."  Please check these instructions immediately to learn how to check that you have the correct workflow. If you do not, contact digitalmeasures@kennesaw.edu immediately.

JULY 17, 2018:  Register to submit a portfolio

All faculty have been receiving instructions on how to register to submit a portfolio, with a deadline of July 20.  Please note that this only applies to faculty intending to submit a portfolio, since some people may be eligible for an optional review, and Faculty Affairs will need to know whether to expect a portfolio.  If you are planning to submit a portfolio, please follow the instructions in the email to register.  If you are NOT planning to submit a portfolio, you may ignore these emails.  Note that July 20 is the deadline to REGISTER to submit a portfolio, NOT the deadline to submit the portfolio.

*** UPDATE:  Step 3, registering to submit a portfolio, is detailed in the instructional video created by Dr. Traci Redish for the Bagwell College of Education Faculty.  

http://bagwell.kennesaw.edu/departments/itec/resources/electronic-portfolio-digital-measures.php

Questions should still go to digitalmeasures@kennesaw.edu, not to Dr. Redish, except for faculty in the Bagwell College.

JUNE 13, 2018:  CHANGES IN PROGRESS

We are currently making changes to streamline how your data in Digital Measures Activity Insight appears.

The purpose is to make a simpler, more sensible appearance to users. For example, we will:
(1) streamline some screens that really belong together (e.g., Department Service, College Service, etc., will all be one screen, with just a qualifier to choose from a drop-down)
(2) rename some screens so that it is easier to understand what goes there (e.g., “Intellectual Property” will be renamed “Publications”)
(3) make some screens visible only to the relevant users (e.g., “Librarianship” will only be visible to librarians).

We will maintain all existing data, so do not panic if you don’t see your data where you thought it would be — it’s probably on a screen that’s been moved or renamed.

Also, please note that for portfolio submissions this year, we are moving some of the process from the screens directly to the workflow process.  So you should work on steps 1 and 2, and hold off on steps 3 and 4, of the instructions at:

http://digitalmeasures.kennesaw.edu/activity-insight/portfolio_candidate_info.php

If you have any questions, please email digitalmeasures@kennesaw.edu.

 

APRIL 23, 2018:  PLEASE NOTE UPCOMING CHANGES 

After working with a committee of faculty, staff and administrators looking into alternatives to Digital Measures “Activity Insight” (the platform used for submitting Promotion and Tenure portfolios as well as other portfolios), it has been determined that we will continue to use Activity Insight for the 2018-2019 and 2019-2020 Academic Years. You will see some cosmetic changes in the appearance of Activity Insight. There are also updates being made to the “Workflow” module that is used to move portfolios through the system. These changes will begin in the next few days and will be in place for fall portfolio submissions.

Student Evaluations of Courses

As previously announced, Digital Measures is no longer supporting the end of course student evaluation platform called “Course Response.” Effective 01 July 2018, we will be moving to a new product called “eXplorance Blue.”

For May Session and the 4- Week Session I, both ending in June, student evaluations of courses will be conducted using “Course Response.”

For 4-Week Session II, 6-week, 8-week, and 10-week sessions, as well as subsequent semesters, student evaluations of courses will be conducted using “eXplorance Blue.”

Details about accessing and using “eXplorance Blue” will be forthcoming.

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Due to the campus closure, the Pre-Tenure and Third-Year Review Portfolios deadline has been extended to Wednesday, 9/13, at 5pm.

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PLEASE READ: FACULTY WHO HAVE SUBMITTED OR WILL SUBMIT PORTFOLIOS

It is ESSENTIAL that you do NOT change any of the files that you have uploaded and linked to in your submitted portfolio documents.  This will break the links, and your reviewers will not be able to see your old file OR your new file.  (It's also against the rules about adding to or changing portfolio materials after the deadline.)  In particular, if you change the narrative file (or even re-upload the same file), the link will be broken and your reviewers will not be able to review your submission.

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Portfolio Announcements:

NOTE: There has been a change to the Portfolio Document Submission List. There will no longer be a separate cover sheet; it will now be absorbed into the Portfolio Document Submission List. The cover sheet upload line now says 2016 or earlier, so you DO NOT need to upload it this year. Instead, you will be entering all of that information directly into the Documents for Portfolio Review screen.

For complete instructions for candidates submitting portfolios, click on the link to the left under "Activity Insight" labelled "Portfolio Information for Candidates."

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September 12, 2016:  Please note if you are submitting a portfolio in DM:  The Portfolio Document Submission List file should be saved as a Word file, with .doc or .docx as the suffix. It may start as an .rtf file, but save it as a Word file (in Word) before submission.

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August 10, 2016:  If you are submitting a portfolio, you will need to have all of your ARDs and FPAs uploaded into Digital Measures before you generate your list of links to submit.  See the instructions below under "Have you finished your ARD and FPA?"

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August 9, 2016:  Use of DM to submit portfolios is available and optional for all Tenure and Promotion Portfolios.  Please use the link to the left under Activity Insight called "Portfolio Information for Candidates."  Also, please email digitalmeasures@kennesaw.edu or mburke@kennesaw.edu if you want to submit using DM so that your workflow tab can be set up properly.

DM is required of all Pre-Tenure reviews in 2016.  If you are Tenure-Track, I already have your name on my list.  If you are not Tenure-Track, but you are submitting a Third-Year Review, please also email digitalmeasures@kennesaw.edu or mburke@kennesaw.edu so that your workflow tab can be set up properly.

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April 20, 2016:  We have resolved the data errors in Digital Measures Course Response. Students will be able to provide feedback for Spring 2016 Session II and Full Term courses starting 8:00am Wednesday, April 20th and ending 11:59pm May 2.

As a reminder: Please note that students will need to re-submit any feedback that was sent on Monday April 18. We appreciate your patience and apologize for any inconvenience this may have caused. 

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What Is Digital Measures?

One of our continuing initiatives in the Academic Affairs Division is Digital Measures, an online information management system.  Digital Measures has two modules.  Each now has a separate login:

1. The Activity Insight module - Faculty Data (Login).
2. The Course Response Module - Student Feedback on Teaching (Login).

The Activity Insight Module will be used for all Annual Review Documents starting in January 2014.

The Course Response Module, an online course feedback tool, was fully implemented in Fall 2010.

The following message was distributed by Ron Matson, Associate Vice President for Faculty, on February 2 and 3, 2016:

"The required use of Digital Measures (DM) for portfolio submissions has been revised (see attached). For August 2016, all faculty submitting a portfolio for 3rd year review must submit via DM. In Fall 2016, the use of DM is optional for all other portfolios. Effective August 2017, all Promotion & Tenure, 3rd Year, Post-Tenure Review, and Multi-level Review portfolios must be submitted via DM."

 

Please send questions and concerns to digitalmeasures@kennesaw.edu.

 

 

• Note:12/19/13

  We have discovered an issue with Graduate Faculty status. Please see News and Announcements for details.

  -mburke

• The following message was posted by Provost Harmon on KSU Inform on February 28, 2013

  Greetings!

  The Digital Measures software at KSU contains two modules:  (1) Course Evaluation and (2) Faculty Activity Insight.  The Course Evaluation module facilitates online course evaluations, and the Faculty Activity Insight module allows faculty members to capture all of their activities, such as teaching, scholarship, creative activity, and service.  This module also allows the generation of electronic or hard-copy ARD’s, CV’s, etc. 

  When we rolled out the adoption of Digital Measures in 2011, we agreed to start with the student evaluation module and move slowly into the Faculty Activity Insight module.  Some colleges already have mandated or encouraged faculty to use the Faculty Activity Insight module, and some other faculty members have been using it on a volunteer basis.

  The time has now arrived to move into the next phase of Faculty Activity Insight implementation.  In order to have a more streamlined and sustainable process, the entire campus will begin using the Faculty Activity Insight module for Annual Reviews as of January 1, 2014.  That is, all activity for 2013 will be captured in Digital Measures and only electronic ARD’s will be used for the next review cycle. 

  This timeline allows sufficient time for faculty members to start capturing their information in Digital Measures.  Support will be provided to answer any questions.  Furthermore, colleges will have latitude in deciding how many years of data are needed for this initial period.  That is, some colleges may ask faculty members to enter data for more than just 2013. 

  I know there will be a learning curve and even some system glitches in the beginning; however, I have found Digital Measures to be a quick and efficient way to capture information.  Thank you for your efforts in making this much-needed transition into this paperless (or near paperless) and more efficient process.

  Ken

• Faculty Education and Graduate Status records update delayed (1/12/15)

  Due to technical communication issues between our Faculty Information System and the Digital Measures database, faculty education and graduate status records in Digital Measures have not been updated since the major FIS update and clean-up during the summer of 2014. We apologize for this delay, and will let you know when the update is complete. At that point, you will be able to check your Digital Measures record for accuracy. Thank you for your patience.

• Note to CHSS Faculty on Annual Reviews: (1/4/15)

  *CHSS Faculty:

  We have made some changes to your ARD and FPA forms so that you will not have to do as much editing to the Word document to match your accomplishments with your goals.  You will be entering your 2014 goals into the screen labeled
  “Goals for your Faculty Performance Agreement”
  and then you will select the accomplishments that relate to that goal from a drop-down menu.

  Instructions to follow to create your report can be found at the link to the left labeled "Annual Reviews Training and Help."  It should now all be working, so if you have any questions or problems, please email Meghan Burke atdigitalmeasures@kennesaw.edu

• Digital Measures option for portfolio submission will not be implemented this year (8/16/14)

  The plan for allowing all faculty who wished to submit portfolios using Digital Measures has been delayed for at least a year due to consolidation. This recommendation was made the one of the consolidation operational working groups. There are a few pilot testers who will use the system, but if you do not already know that you are one of these, you should submit your portfolio the traditional way.

• Have you finished your ARD and FPA? Then it's time to upload them into DM-FAI!

  Log in, and go to "Manage Your Activities." Under "General Information," there is a screen called "Performance Evaluations for Your Faculty Activity Report." Enter the calendar year, and upload your final, signed ARD and/or FPA there. If you are not in the Coles or Engineering Colleges, you probably leave the rest of the fields on this screen blank. Note: The ARD that you just completed is for 2015, and the FPA you just completed is for 2016. They will go on different screens. Eventually, your 2016 ARD will go on the same screen as your 2016 FPA. If you have your 2015 FPA, you can upload that to the same screen as your 2015 ARD.

• Note:12/8/2013

  We have discovered that the Graduate Faculty Status field in Academic Affairs' Faculty Information System (FIS) has not been updated in some time, perhaps as long as 2-3 years. This means that if Graduate Faculty Status is printed on an Annual Review Document, or on a Faculty Performance Agreement, it may not be current. To correct this issue, FIS will need to be updated, and then the changes will need to be uploaded into Digital Measures. This may not be done in time to meet some Annual Review deadlines. In those cases, faculty should edit that status on their ARD and FPA Word documents before emailing them to their chairs.

• The following message was posted by Provost Harmon on KSU Inform on February 28, 2013

  Greetings!

  The Digital Measures software at KSU contains two modules:  (1) Course Evaluation and (2) Faculty Activity Insight.  The Course Evaluation module facilitates online course evaluations, and the Faculty Activity Insight module allows faculty members to capture all of their activities, such as teaching, scholarship, creative activity, and service.  This module also allows the generation of electronic or hard-copy ARD’s, CV’s, etc. 

  When we rolled out the adoption of Digital Measures in 2011, we agreed to start with the student evaluation module and move slowly into the Faculty Activity Insight module.  Some colleges already have mandated or encouraged faculty to use the Faculty Activity Insight module, and some other faculty members have been using it on a volunteer basis.

  The time has now arrived to move into the next phase of Faculty Activity Insight implementation.  In order to have a more streamlined and sustainable process, the entire campus will begin using the Faculty Activity Insight module for Annual Reviews as of January 1, 2014.  That is, all activity for 2013 will be captured in Digital Measures and only electronic ARD’s will be used for the next review cycle. 

  This timeline allows sufficient time for faculty members to start capturing their information in Digital Measures.  Support will be provided to answer any questions.  Furthermore, colleges will have latitude in deciding how many years of data are needed for this initial period.  That is, some colleges may ask faculty members to enter data for more than just 2013. 

  I know there will be a learning curve and even some system glitches in the beginning; however, I have found Digital Measures to be a quick and efficient way to capture information.  Thank you for your efforts in making this much-needed transition into this paperless (or near paperless) and more efficient process.

  Ken